(European Regulation 2016/679 of the EU Parliament and of the Council dated April 27, 2016, concerning the protection of natural persons with regard to the processing of personal data – “GDPR”)
1. Data Controller and Data Protection Officer
The Controller of the processing operations carried out through the Site is Houseplan S.A.G.L., a Swiss company located at , , VAT and Reg. No. (“Houseplan”). The Data Controller’s organization comprises a Data Protection Officer (“DPO”) available for any information regarding the processing of your personal data. It is possible to contact the DPO by writing to @.
2. Purposes of the processing for which the personal data are intended and related legal basis
Your personal data will be processed:
a) without your consent (section 6, items b, c, f, GDPR), for the following purposes:
- performance of pre-contractual and contractual obligations deriving from the execution of a possible professional service contract;
- procedures used for operation of the Site acquire, during routine operation, some personal data and the transmission of which is considered implicit in the use of the Internet communication protocols, data not collected by Houseplan;
- compliance with legal obligations, as provided for by a law (national or EU) or perform an order of any authority, as well of any other entity to which Houseplan is subject;
- exercise the rights of Houseplan, with particular reference to judicial defensive rights;
b) with your consent (section 7, GDPR), for the following purposes:
- organization of events, conferences, lessons and workshops;
- marketing and promotional activities of professional services, distribution of promotional materials, sending out of professional newsletters and publications;
- management of surveys and customers’ satisfaction questionnaires.
For the purposes under par. (a) above, the collection of your personal data is necessary. In lack of the data or in case of any express refusal of consent to process such data may cause the impossibility to the Controller to perform the professional services contract or the possible violation of the competent Authorities requests. For the purposes under par. (b) above, the collection of your personal data is made on voluntary basis; consequently, you may decide not to provide us with any consent, or to waive it in any moment contacting the DPO.
When using specific Services (such as connecting to social networks’ profiles of Houseplan, or its directors, employees, contractors on Twitter, Facebook or Linkedin), the Personal Data that you submit to the Service may undergo processing. In such case, you are considered an independent data controller, assuming all the obligations and responsibilities of law. To this effect, you fully indemnify in this regard Houseplan against any complaints, claims and demands for compensation for damages arising from processing, etc., that may be received by Houseplan from third parties whose Personal Data have been processed through the use of the Services, in violation of the applicable rules on personal data protection. In any case, if you provide or in other way process Personal Data of third parties in using the Service, you henceforth guarantee – assuming all related responsibilities – that this specific processing is grounded on an appropriate legal basis (for example, the data subject’s consent) in accordance with art. 6 of the GDPR, which legitimizes the processing of the information in question.
3. Personal data undergoing processing
Within the purposes of processes mentioned under par. 2) above, we shall exclusively process those personal data concerning, by way of example, your name and family name, tax code, VAT number, residence, domicile, work address, email, certified email address, phone and fax numbers, employer company, business role and / or position.
4. Categories of Personal Data Recipients
The personal data you will submit us for the purposes mentioned under par. 2), section (a) above, could be transferred to:
- Employees and collaborators of Houseplan, in their capacity of persons duly authorized to data processing,
- Any third party subject, performing outsourced activities on behalf of Houseplan, in their capacity of data processors.
- Any judicial or controlling Authority, public entities (whether national or foreign ones).
Upon your express consent to processing the personal data for the purposes indicated under par. (2), section (b) above, data may be transferred to those subjects indicated under items 1), 2) and 3) above.
5. Storage and Transfer of Personal Data
Personal data are processed and stored “on cloud” and on servers located within and outside EU, belonging to or in the possession of Houseplan and/or third party processors, as duly appointed. The transfer to non EU-countries is performed in compliance with the provisions under par. V, GDPR (sec. 46), adopting standard contractual clauses drafted pursuant to versions no. 2004/915/EC and n. 2010/87/EU, as adopted by the European Commission. Your personal data will not be subject to dissemination.
Personal Data provided for the purposes indicated under par. (2), section (a) above are processed and stored for the entire duration of the executed professional services contract. As of the termination of such contractual relationship, for whichever reason or cause, personal data will be stored as long as time-barring legal terms will be elapsed. Personal Data provided for the purposes indicated under par. (2), section (b) above are processed and stored for the time necessary for the performance of the same purposes and, anyhow, not later than 4 years from the date in which we will receive your consent.
6. Exercisable Rights
In compliance with the provisions under Chapter III, Section I, GDPR, you may exercise the rights therein indicated by means of a request to be sent by email to the DPO’s certified email address above indicated for:
- Right of Access – Obtain confirmation whether your data are processed or not and, in such a case, obtain information related, in particular, to: the purposes of such processing, the categories of the processed personal data, the storage period, the recipients to whom such data can be transferred (Section 15, GDPR);
- Right of Rectification – Obtain, without undue delay, the rectification of inaccurate personal data and to have incomplete personal data completed (Section 16, GDPR);
- Right of Erasure – Obtain, without undue delay, the erasure of your personal data, in the cases provided for by the GPDR (Section 17, GDPR);
- Right to Restriction – Obtain from Houseplan the limitation to processing, in the cases provided for by the GDPR (Section 18, GDPR);
- Right to Data Portability – Receive your personal data as communicated to Houseplan in a structured, commonly used and machine-readable format and obtain the transmission of such data to another controller without any hindrance, in the cases provided for by the GDPR (Section 20, GDPR);
- Right to object – Object to the processing of your personal data, unless Houseplan have compelling legitimate grounds for the continuation of the processing (Section 21, GDPR);
- Right to Lodge a Complaint with the Supervisory Authority – Lodge a complaint to Autorità Garante per la protezione dei dati personali, Piazza di Montecitorio n. 121, 00186, Roma (RM), Italy.
7. Processing Operations
Your personal data are processed through the operations indicated in section 4, n. 2), GDPR – whether or not performed by automated means – such as: collection, recording, organization, structuring, update, storage, adaptation or alteration, retrieval and analysis, consultation, use, disclosure by transmission, alignment or combination, restriction, erasure or destruction. Whichever the way, it will guaranteed their security, logical and physical, and overall their confidentiality, adopting all necessary technical and organizational measures appropriate to guarantee the data security.
Houseplan informs that this statement has been prepared in fulfillment of the obligations under the provisions of the European Union Directive 2002/58/CE on the subject of Cookies.
Cookies consist of portions of code installed in the browser that assist the Owner of this web site in providing the service according to the purposes described. Some of the purposes for which the cookies are installed may also require the User’s consent. This web site uses the following types of cookies:
Are cookies strictly necessary for the functioning of the service:
- to allow you to view content on your device by recognizing the language of the country from which you’ve chosen to connect;
- to save the User’s session and to carry out other activities that are strictly necessary for the operation of the same, for example in relation to the distribution of traffic
- to prepare statistics on the navigation methods of our website’s users. The results are anonymous and exclusively for statistical purposes only if the service provider uses the cookies to connect to the browser used or other devices used to navigate the website. The website uses certain third party services which, entirely independently, install their own cookies.
These cookies are installed directly from this website, and since they’re not used for other purposes your acknowledge is not required.
Third Parties’ Cookies
The following services allow interaction with social networks or other external platforms directly from the pages of this website. The interaction and information obtained are always subject to the User’s privacy settings for each social network. If a service enabling interaction with social networks is installed it may still collect traffic data for the pages where the service is installed, even when Users do not use it.
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